Misc.

Moving Glossary

When it comes to moving, there are many terms common to the industry. However, they are not quite common in the real world. This is why we are here to provide this mini-glossary for you. Below you will find many of the most common terms used and the explanation of what they mean. When you are speaking with movers, try and use the terms they use. This will help you get the lower costs as you will be literally speaking the same language as they are. Also, understanding the terms will certainly help you understand the process much better. hence you will be able navigate the rough waters of moving with ease.

Moving terms are not difficult to grasp. Most of them are self explanatory. However, many people become shy when they hear new or unfamiliar word. This is why we feel understanding the meaning will go a long way towards being able to command this new vocabulary.

Accessorial Charges

This moving glossary term covers just about anything extra that an additional payment is due for during a move. If a moving company packs, unpacks, has to carry things up stairs, or services an appliance, those charges are classified as accessorial.

Advanced Services

This is any work by a third-party before the time of moving. These are optional services, and you have to request them. The third-party company is usually invoicing the movers up-front. Then, the cost is tabulated and you will see it as a charge to your Bill of Lading. The amount due may be provided at the end of your move.

Agent

This is a smaller, local company that represents a larger, national van line (see definition). The agent handles direct service with customers. They function near-independently, but they have access to the resources of the larger company and follow the van line’s policies. Having the backing of a national company helps coordinate moves across greater distances. Some cross-country moves involve an Origin Agent at your old location who coordinates with the Destination Agent at your new location.

Appliance Servicing

Often the moving company unhooks your stove, dryer, washing machine, etc. in order to move it and then reconnects it at the other end. Movers refer to this as “appliance servicing.” The cost is either by service or by time, depending on the company. If third-party company did this ahead of time, that is classified as Advanced Services. Do not be cut by surprise. Some companies may refuse to provide this service due to liability risks. So it is best to make sure your appliances are not connected by the time movers arrive.

Appliance Dolly

An upright two-wheeled cart, usually with built-in straps used to make moving large appliances or furniture easier. There are a variety of dollies, some with adjustable handles and an extra set of wheels that let you convert it into a four-wheel hand-cart. If you plan on using one, please take a look at how to use it properly on YouTube or similar resource.

Assessed Value Coverage

Essentially, this is moving glossary speak for “insurance.” If you choose to purchase coverage, movers evaluate everything in the load. Then you pay for coverage according to the worth of your items. Beware, however, there are many options. Make sure you choose what works for you.

Bill of Lading

Moving glossary lingo for “receipt”. All of the services, costs, time-estimates, etc. are on display in this binding document. The Bill of Lading is like an index of all the important information pertaining to your move. BOL (short for Bill of Lading) is your contract. Make sure to read it carefully.

Binding/Non-binding/Hourly Estimate

Binding: you get a quote for the items you have. This type of estimate is common when the mover sees the inventory on-site. You have to pay this amount and there are no extras at the end of the job, regardless of how long it takes. Non-Binding: the mover gives you a ballpark number of how much the job will cost, but nothing is final until the end of the move. Hourly: you pay by the hour for the truck and the labor, and your bill is tallied on time alone plus materials used, if any.

Carrier

The moving company you hired is called the carrier in moving glossary terms. There are usually large companies called van lines that supervise smaller local businesses, or agents, who manage your move. Together they are your carrier.

Certified Scale

Trucks and other large vehicles often need to be weighed when transporting things. There are authorities who check these scales, and once they’ve given them the go-ahead they classify as certified. For long-distance moves it is particularly important to have an accurate scale because you typically pay based on weight and distance.

C.O.D. “Cash on Delivery”

Some companies send you a bill and let you pay later, but others ask for cash on delivery. This means that the driver needs either cash, check, or credit at the end of the move. Please note that movers hold a lien against your belongings. Thus they may request a payment prior to delivery completion.

Cube Sheet

The moving glossary equivalent of an inventory list. All of the goods to be moved are written down, as is the space in cubic feet that each item takes up. This can then be turned into a weight estimate, which informs the moving estimate. For accuracy the weight estimate could be compared to the net weight measured by a certified scale.

Divider

Within the moving truck, a divider is used to create a physical barrier to keep your stuff separate and organized. Some companies charge extra for these. Other times the company opts to use them to separate one customer’s items from another because multiple shipments were needed to fill the truck to capacity.

Destination Agent

The business that represents the moving company at the moving destination. They coordinate the move and makes sure everything is squared away with the customer when everything is over.

Door-to-Door Service

Items are moved from A to B without spending any time in storage in-between.

Elevator Charge

The extra charge you might incur when the move requires the movers to use an elevator. Similar to a flight charge, which is when they have to use stairs. This charge is self explanatory: elevators are busy, used by everyone. this may significantly slow down the process. Movers will use significantly more resources on your move. Since the impact of the elevator use is unpredictable, there is a charge that may cover their added expense.

Essentials Box

When moving, the customer packs things like toothbrushes, changes of clothes, and other things they need on a daily basis in a box that stays with them rather than being loaded onto the moving truck.

Expedited Service

For an extra fee, you can pay for this service. It guarantees a faster, set delivery date, which is convenient if you need your items by a certain time. If the items aren’t on time, the moving company compensate the customer for the inconvenience.

Flight Charge

This is a fee that is added if your movers have to either ascend or descend stairs at the start or end of the move. The extra labor of stairs requires additional payment. If there is a serviceable freight elevator in your building it negates this charge, but some companies may charge you an elevator fee instead.

Freight Service

For a cheaper approach to moving, you can go this route. Freight service gets your stuff from point a to point b. However you have to box everything yourself. There is no special attention on how load things onto the truck Your items will simply arrive at the doorstep of your new house.

Full-Service Mover

Unlike freight service where the customer has to box and organize everything them self, this type of mover handles those things for you. They protect items with moving blankets and unpack your boxes in the appropriate rooms of your new home. They also offer more insurance options in case your items suffer damages during the move.

Gross Weight

How much the truck weighs when loaded with a shipment. Includes moving supplies and equipment too. The gross weight helps determine net weight, which is how most companies determine how much to charge their customers. Gross weight – tare weight = net weight.

Guaranteed Pickup and Delivery

If you need your items moved on a certain day and delivered by a certain day, this moving glossary term is a good one to look for when choosing a moving service. With this guarantee, the moving company is responsible for reimbursing you if your items aren’t picked up or delivered on time. This service does cost more, and it is often subject to minimum weight requirements.

Gypsy Moth

When moving in the United States, the USDA requires anyone going from a gypsy moth quarantine zone to a non-quarantine zone check all of their outdoor belongings for any sign of this invasive pest. Any eggs and larvae must be removed. If you neglect to do this and were moving from a quarantine zone to a non-quarantine zone, you can be fined. There is an extensive checklist on the USDA website to help make sure you’re moth-free during your move.

High Value Article

Anything you’re transporting that is worth more than one hundred dollars per pound is, by this moving glossary term, a high value article. If you have such items and worry about these items during the move, you can purchase insurance to cover your losses in the event of damage or theft.

Hazard Insurance

Protects items in the event of flood, fire, tornado, and other natural disasters. You may also inquire with your home insurance to see what it covers when it comes to moving.

Impracticable Operations

Sometimes there are special circumstances that require the movers to use non-standard equipment or extra help. The guidelines for this are established in the company’s tariff.

Inherent Vice

If an item can’t be moved because doing so would damage it, it’s described as an inherent vice. An example would be an antique dresser whose veneer is crumbling and whose legs are starting to splint. The likelihood of it making the trip without being further damaged is highly unlikely no matter the precautions taken.

International Move

If an international boundary is crossed, it classifies as an international move.

Interstate Move

Any move that crosses state lines.

Intrastate Move

Any move where point the origin and destination are in the same state.

Inventory

A detailed list of all the items involved in the move as well as their condition. Usually, however, movers fill out inventory on a special form, similar to a cube sheet. Wherein everything is given an estimate of how many cubic feet of space they fill.

Linehaul Charges

Specifically used for long-distance moves, this charge is calculated using the weight of the shipment and the mileage of the trip.

Loading Ramp

An extension (usually metal) that pulls out from the back of the truck and rests on the ground. It allows movers to wheel furniture up to the truck bed on dollies rather than lifting it into the truck.

Local Move

A short move that takes place usually within a forty mile radius of the origin.

Long Carry Charge

If the truck can’t be parked close to the building, an extra charge applies for the time and labor the movers spend transporting the shipment between the building and the truck. Often long narrow driveways can result in the long carry. Similar case with apartment buildings with long corridors and distances between apartments and elevators.

Long-Term Storage

When a moving company/agent brings the items to a warehouse and holds the items there, usually for more than ninety days. this kind of storage does not have to be with the same moving company.

Net Weight

How much the shipment weighs. It’s found by subtracting the tare weight (how much the empty truck weighs) from then gross weight (how much the truck weighs with the full shipment loaded onto it.)

Non-Allowable List

Details everything the company will not move. Examples include items with insect infestations, pianos, and hazardous materials. Also, food, live plants, animals etc. Many companies will advise you against moving valuables, guns, ammunition, chemicals,, flammables and similar items.

Order for Service

This document gives the moving company permission to transport your items.

Order Number

Also known as Bill of Lading. This is the number used to track your account and inventory.

Origin Agent

The business that works for the van line at the starting point. Coordinates with the destination agent.P

Packing Service

An extra-fee service where professionals pack your items at the start of your move and unpack at the end if the move.

PBO

Short for “packed by owner.” When the owner packs their own things rather than hiring the company to do so.

Permanent Storage

When items are moved with the warehouse as the final destination. They then stay in storage at the warehouse indefinitely.

Peak Season Rates

Higher prices charged during the moving company’s busy season, usually from mid-May to the end of September.

Piano

Pianos are notoriously difficult to move. Many moving companies refuse to move them out of the home and will refer customers to a local piano moving specialist.

Pre-Existing Damage

Noted condition of items so that the moving company can’t be charged for dings, knicks, scrapes, or breakage they didn’t cause.

Preferred Arrival Date (PAF)

The customer’s desired date of delivery.

Quote

The amount the agent tells the customer the move will cost, taking into account the cube sheet, distance, and timeline for the move.

Reweigh

Upon reaching the destination city, the customer may request a reweigh in order to be certain that the charge from the initial weigh at the origin location was correct. After a reweigh, that weight is what enters the calculation for the bill.

Released Value Insurance

A free, Federal, mandatory blanket insurance policy guaranteed to every moving customer. In the case that you didn’t buy other insurance for your items, your coverage is at sixty center per pound per item, regardless of how much the item originally cost.

Self-Service Mover

The moving company provides you with a truck, a driver, and nothing more. Movers drive and part the truck at point A. It’s up to you to pack and load everything. Then the company drives the truck to point B, where they leave it for you to unload and unpack everything by yourself. When finished, you call the company and they take back their truck. Often in these instances if your shipment doesn’t fill the truck, the company will add another shipment to complete the load and maximize their use of space.

An alternative to the above would be to use storage containers, like the ones by Box-n-Go. These are first delivered to your origin location. you pack them. After loading completion, Box-n-Go comes to your location to pick up the containers with your belongings inside them. We will ship them to destination after that, where the unloading process will take place.

Shuttle Service

Occasionally, particularly in big cities, the semi trailer moving trucks can’t fit on the street closest to the delivery address. A second, smaller truck or van comes to the rescue to transport small batches of your belongings from the large truck to your new home.

Stair-Carry Charge

This charge applies in the event that the movers have to navigate stairs.

Stretch-Wrap

Available in different widths, this saran-wrap type plastic is perfect to secure items, particularly furniture, during the moving process. It’s great for securing furniture such as dressers to keep the drawers from flying open in transit. It’s also perfect to protect against the dust.

Survey

Often people refer to this as an in-home estimate. A mover visits the client’s house and fills out a cube sheet to inventory everything that is subject to your move, as well as making an estimate of the total weight. They answer any questions, add-on any needed additional services, and then give a quote for the final cost of the move.

SIT

Sometimes the consignee – destination can not receive a shipment. When this happens, the moving glossary term “SIT” comes into play. This means “Storage in Transit.” You can pay to store items in a warehouse for up to ninety days.

Tare Weight

How much the truck weighs with moving supplies and equipment on board, but without the load. To calculate this subtract the net weight from gross weight.

Tariff

This document lists everything involved in the moving company’s process. It details rules, regulations, and rates. Most companies have different lists depending on the type of move, e.g. short- versus long-distance.

USDOT Number

This number identifies any vehicle that carries cargo across state lines. Federal Motor Carrier Safety Administration issues and regulates this. US Department of Transportation further oversees the process. This number is a must for interstate moves.

Valuation

This is a monetary summary of what your cargo is worth. In the event that things are lost or damaged, the moving company uses this value to determine their liability.

Van Lines

National companies that coordinate local agents to carry out the moving needs of their customers. The larger van line brand manages smaller local agents, creating a network of moving companies across the country.

Warehouse Handling Fee

If you need your items to stay in storage while in transit, they can be set up in a warehouse. Usually by the moving agent. The cost of this comes from loading and unloading fees, rental of the space in the warehouse, and delivery charges when it goes to its final destination.

“Your Rights and Responsibilities when you Move”

This government-issued guide details everything you need to know about the role you play as a customer in the moving process. From insurance to claims to estimates, this document walks you through things from start to finish.

Box-n-Go

Box-n-go is your local moving and storage company. We offer many ways to move and store. from self service storage and moving to full service offerings. You can pick not only the service that works the best for you. Also, you can perform some of the work your self and save. You are in full control!

Please call Box-n-Go at 1-877-269-6461. Our experienced advisers are standing by to answer any questions you may have.

Does Military Pay for Move After Discharge

Military storage units can be of help in many situations. Transitioning can be quite difficult. Change is never something that comes easy. No one ever looks forward to moving. Life as a soldier gives you the added benefit of having experience uprooting your life. You have had to do this time and time again. But what about those soldiers with families? What do they do with all of their stuff when they move?

Military Storage Units for the Inevitable Move

From processing from MEPS to Basic and from Basic to AIT, moving from location to location is not new to you. As with anything that comes to military life, there are benefits. Whether it’s the Army, Navy, or Marines, there are military storage units available, offered by businesses that provide units at a discount for military families.

If you are active military, you know how sudden a relocation can happen. As a soldier, you can be deployed or moved to another base at any given time. Preparation is in order to make your transition run as smooth as possible. Active military families can expect to have to relocate every two years. This is much more common than with civilian families, who may only have to move once every five years. The need for storage at this point is a given. In this case, there are a lot of things to consider and to do.

Getting Organized

You have to make a checklist. This is especially a novel idea considering the long duration of time you may have to leave your household goods and furniture in a storage unit. The move is inevitable and there is no better time to prepare than now. Make a checklist of everything you need to have completed before your move, check off the items as you complete them. Luckily, this type of preparation is second nature to any soldier.

For one, you need to do your research. Googling ‘military storage units’ is a good start. As mentioned before, there are loads of services that work with military personnel and their families that you can use to their benefit. Find what works for you. Be as picky as you need to be. You and your family deserve the best you can get.

Preparation and Planing

You have to meet with your base transportation office. Remember however, each branch has their own. For the Army, it’s the Installation Transport Office. The Air Force has the Traffic Management Office. If you are in the Coast Guard, you meet with the Household Goods Shipping Office. If you’re in the Department of Defense, it’s the Joint Personal Property Shipping Office you have to call on. It’s the same for the Navy and Marine Corps. They both have the Personal Property Shipping office as their Installation Transport Office. Each transportation office aids in your move and can also help you find military storage units in your area.

You should also meet with the finance office at whatever base you are currently on. They must help you plan the financial expenses of moving and provide benefit information. Having this all in order will save you in the long run.

Ask Around

The military is huge. Hence you may have battle buddies that went through Basic with you in the area you’re relocating to. They’ll be able to answer any questions you have about where you and your family are going. They can provide you with insight of the base, babysitting services, and military storage unit services at the location.

Plan what you have to do with what offers are available to you. If you’re on a detail or are set for deployment, you have the option to store your belongings in military storage units that’s in the nearest city where your base is. For those stationed in Ft. Bliss, that would be El Paso, Texas. For soldiers stationed in Ft. Lee, that would be Petersburg, Virginia. The thing about these military cities: they, by default, cater to the military for business. Look around in your area. There are bound to be services that have military storage units available, and at a discount.

What about your car?

If you live in the barracks, keeping your car sitting in the lot for the 4 months to 12 months you may be away is risky. Auto storage is your best bet, and discounts for military personnel are easy to find. Get all information you can about these services and what benefits they provide.

Now you know what you’re looking for, and how to find it. You choose from an array of military storage units, but what’s best for you and yours? Also, you have to know how much you have to store and you have to be practical. You don’t want to pay more than you have to for space you don’t need. As an example, a 5′ x 5′ closet-size unit would be perfect for personal items and boxes of clothes or small furniture. The contents of a one bedroom apartment, a 10′ x 10′ unit is perfect. Learn what size you will need.

Consider your Needs

Consider whether or not you need a climate-controlled storage unit. This, of course, will be more expensive, but considering on what you have, it may be non-negotiable. Electronics, paperwork, and upholstered furniture are the type of items that need to be in a climate-controlled environment. Keep in mind, you may be away for a minimum of 6 months. That’s a long time.

Getting whatever insurance these storage unit facilities offer isn’t a bad idea, either. There are lots of things that could happen in the months you are deployed or the weeks between moving. Paying just a little more for that added protection will help ease some of the stress of the move. Just knowing that you will be properly reimbursed in the event something happens should give you much need ease. Just something else to consider.

All in all, the life of a soldier is random and filled with surprises. These services know that. They cater to the military because of the business it gives them. Moving can be very expensive, and in the military it is inevitable. Uprooting yourself and your family can be hard on you all. But you are not alone. So, it doesn’t have to be impossible. Just do what you do best: plan and utilize the resources at your disposal for an optimal outcome. Godspeed to you and thank you for your service.

If you are stationed in Southern California, look us up. Better yet, call us at 1-877-269-6461. We can answer many questions you may have. We provide both: storage and moving. However, our primary focus is you! Even if you decide to go another route, Box-n-Go still wants to offer our assistance and knowledge.

How do I schedule a military move

Military Storage of Household Goods – Schedule Your Move

After you receive orders it is important to develop a plan to prepare for the move. Especially so if your move involves military storage of household goods. When you have your orders, you can log in to the DPS and schedule the move. You need the details about the move for accuracy. The details you need to address are included below.

1. Your phone number
2. Pickup date and time
3. Drop off time and location
4. Special items
5. Professional gear
6. The name of the moving company you prefer

If you have not decided on a new home, you can list the new base and update this information after you have decided where you will live.
The pickup date is the day that the truck will load your items for the move. The packing days are the days before the move occurs.

It is important to make sure your home is ready prior to pack for the move. It may help to list the items you will take based on what they document in your orders.
Prior to the move the moving company will come to complete a survey and review the weights of your items to update the information that you entered in the DPS.

Packing

The packers will come to help you pack your belongings on the day you choose. This is a good time to ask family or friends to come to supervise the packers to make sure they pack your items. You should review the boxes to make sure they have the correct content. If you have items going to storage, then you need to mark these items for the military storage of household goods.

You must be available on the date and time the packers come to pack your items. The packers will contact you before they arrive to pack your home. It may be a good idea to have another person listed as a contact if you have any issues so the company can reach someone if there is an issue.

Military Storage of Household Goods – Moving Day

This is the day that they load your items on the delivery truck and moved to the new location. The driver will go over the inventory of items you have scheduled to move. They will document any existing damage to the items and will have you sign off on the inventory prior to leaving your home. If you have any discrepancies, you need to document this on the inventory and then sign off on the form. You should walk through your home with the driver to make sure they packed all your items designated for the move. It’s necessary to inspect the truck to make your items are on the truck.

If you have items you need to store, you can get military storage of household goods. The military will store these items for six months. They can store items in the following places.

• The location where you entered the military
• Your initial active duty location

Retirees and Involuntary Separatees

Military storage of household goods occurs for eligible retirees and involuntary separatees. They store these items for a maximum of one year. They store items in the following places.

1. The place where you lived when you entered the military
2. Your first active-duty location
3. Any location in the United States

Communicate with Driver

It is important to communicate with the driver during the delivery. The driver may need to contact you during the move with new information as you move to your new location. You will need to arrive at your new home before the driver so they don’t take your property to a storage facility. If you have planned to take your belongings to a location for military storage of household goods, then you have more time to arrive at your new location. If a driver contacts you, then you must return their call within two hours. Failure to contact the driver may cause your items being placed in storage, which may cause you to get your items a few weeks after the move. It is important to keep all receipts during the move so you can file for reimbursement for things such as tolls, gas, and hotel rooms.

Military Storage of Household Goods – Delivery

You will need to inventory your delivered items and confirm that everything arrived. There are multiple unpacking options available to you when the items arrive. The movers can assemble large items for you. They can do a total unpack or you can have them unpack certain items.

Communicate with Driver

It is important to communicate with the driver during the delivery. The driver may need to contact you during the move with new information as you move to your new location. You will need to arrive at your new home before the driver, so they don’t take your property to a storage facility. If you have planned to take your belongings a location for military storage of household goods, then you have more time to arrive at your new location. If a driver contacts you, then you must return their call within two hours. Failure to contact the driver may cause your items being placed in storage, which may cause you to get your items a few weeks after the move. It is important to keep all receipts during the move so you can file for reimbursement for things such as tolls, gas, and hotel rooms.

Military Storage of Household Goods – Post Move Requirements

The movers do not have to come back to assist you with the clean-up process. They are only responsible for helping you with the clean up that occurs when they help you unpack your items. If you need to file a loss/damage form, you must complete this within the 75 days allotted and complete the claim within 90 days for reimbursement. If you file the claim late, then you will only get the value of items within two years of the delivery.

The last phase of the move is to complete a survey about your move. By completing the survey, this helps to determine if a moving company should continue to provide services to military families. They may suspend companies that provide bad delivery service on a permanent or short term basis. If the move was negative, please indicate this on the survey.

Box-n-Go For All Your Storage and Moving Needs

Box-n-Go is portable storage company that is ready to serve all your storage and moving needs. We can offer you many flexible and affordable options. Simply call us at 1-877-269-6461 and we will be happy to answer any questions you may have. Also, we will do our best to come up with a proper solution to your needs.

What can a 5×5 storage unit hold?

Choosing a storage unit for business storage is one of those tasks with an initial learning curve. But it becomes so much easier after you’ve done it once. Not only can choosing to house less needed supplies and materials off-site be a space-saving move. It also it can also impact your business bottom line.

The truth is, in nearly all cases you will it costs less to rent the equivalent in storage space than it would to store those materials on-site in your office itself. In this article, we take a look at what a 5 x 5 storage unit holds. How to choose the right storage unit for your needs and what to think about before you store your items.

What Can a 5 x 5 Storage Unit Hold?

A 5 x 5 storage unit is generally going to be the smallest business storage unit you can rent. You may find it is the perfect size for when you are just starting out. Many entrepreneurs who launch a new business from their homes need just a little bit more space than what their house can provide. As well as a place to safely stash materials away from kids and guests.

Having an off-site out of home storage unit can also help you close the door. Also put business-you on hold at day’s end so you can enjoy your off time with your family fully. If you are a visual person, visualizing a small, square closet gives you a great idea of what a 5 x 5 storage unit can hold. You get 25 square feet or 200 cubit feet of storage space inside.

Is a 5 x 5 Storage Unit Enough Space for Your Needs?

Figuring out exactly how much business storage space you need can feel a little daunting the first time you do it. But if you follow this simple step-by-step guide, you can feel confident about picking out the right size space for your storage needs.

Write out an inventory list of what you need to store.

This is perhaps the most important of all the steps to figuring out what size space you need for storage. We say this because your inventory list will tell you a lot more than just what items need to be stored. It will also tell you which items should go into your storage unit first. Whether certain items need special handling. Also how to organize your items for the most efficient space management.

Plot out five feet by five feet by five feet on the floor against a wall.

In cubic feet, the measurements of a 5 x 5 storage space usually are 5 x 5 x 5. You can easily plot this out in your office or home office. Just measure out a five foot by five foot cube on the floor. The measure five feet up. This is the size space you have to work with. Now refer back to your inventory list. Which items will fit easily? Which items may create special space issues due to irregular shape or size? Most importantly, how readily will you be able to locate, access and retrieve stored items that you need as your business grows?

After all, it is all fine and good to cram everything you need to store into a tiny business storage cube. But if it takes you half a day to exhume what you need, that doesn’t make for a very efficient use of your valuable time.

Consider special needs for your storage space.

Storage is big business itself today and there are lots of bells, whistles and special features if you have the need for them. For example, many storage unit facilities now offer temperature control. Air conditioning and heating, humidity balancing, ventilation and circulation.

Some stored items may benefit from being stored in a temperature-controlled environment. Good examples include semi-perishables like dry food and drink goods, printer ink and toner, paper goods, raw materials, natural furnishings and similar others. The last thing you want is to invest into a storage space for your business only to later discover the stored items have become unusable while in storage. Be sure to pick a space that will protect your business investment well.

Ask about special safety, security and insurance features.

Depending on what you may be storing for your business and how you plan to use your storage unit, it is a good idea to consider safety, security and insurance. For instance, are you going to need to visit your storage unit after hours? Will the facility provide on-site security personnel or video monitoring?

How will your items be protected against theft, weather, vandalism or events beyond your control? (This is particularly important if you live in a flood-prone area and your storage unit is on the ground level). Is there a gated entry and exit to prevent unauthorized individuals from accessing your valuables? What kind of locking mechanism is provided and are there upgrades?

Of course, these additional features may add a bit to your bottom line costs. However they also ensure your storage unit can do what you need it to do – keep your items safe and useful.

Consider the storage unit location.

Finally, it is important to think through the location for your storage unit itself. This can be especially important if you will need to take time away from running your business to visit it frequently. Also, you don’t want to have to pay employees to drive miles out of the way to retrieve stored items when you could be paying them to work. By choosing a central location that is easy to access you safeguard your time and your employees’ time to grow your business. Read more on this consideration below.

Tips for Storing Your Items Successfully in a 5 x 5 Storage Unit

Once you have gone through the five steps listed here, you have the information you need to plan out how to store away your business valuables. Using your inventory list, make a check mark next to the items you think you will need to access frequently. These need to be placed near the front of your 5 x 5 storage unit.

Make a star next to heavy items. You will want to put these items in first and place lighter stored items on top of them. Put a plus sign next to fragile or sensitive items that need extra ventilation or special handling. You may want to reserve one corner of your storage unit for these and mark the area with a “fragile items” sign so you don’t forget later.

Finally, think about your own comfort before deciding on the final placement of your stored items. It can be a good idea to store a small trolley or rolling cart in with your items to help you move things around later if you need to.

Getting Started with the Right Size Business

Storage Unit

If you still aren’t sure whether a 5 x 5 storage unit will give you sufficient space, it is smart to visit the storage facility in person and ask to see a model. You can talk with our friendly customer specialists about your storage needs and get a tour of the facility as well. It can feel great to reduce clutter at your business location or home business office. A business storage unit has increasingly become one of the most economical ways to declutter and organize your business. Saving valuable office space for work to build your business.

Another important consideration is the type of storage you choose. There is also an option of portable or mobile storage. This type of storage comes to you. Unit or several are delivered to your location and then picked up. After you are done packing. This is a great convenience and advantage for small business owners. it saves you lots of time commuting to and from your business storage facility. If you have employees, you will significantly minimize the risk of injury, as well as wills ave a bundle on their time. There is no driving back and forth, loading/unloading twice, truck rentals, etc.

Using Portable Storage To Your Advantage

Companies like Box-n-Go offer many advantages over the traditional storage options. Especially when it comes to business storage. Take the size of the unit as an example. With the traditional storage you will guess on the size you need and rent the unit accordingly. Imaging if this unit is too small or too large! It happens all the time. Suddenly you either have to rent a second unit, or worse yet, end up paying for the unused space.

With Box-n-Go all our units are modular. So we can deliver an extra unit to you. If you do not use it, you do not pay for it. Simple! Call us at 1-877-269-6461 and we will be glad to be of service.

How big is a 10×5 storage unit?

As a business owner, you know that time is money. But space is also money! Often, it can be more economical to use business storage units to stash office supplies, marketing materials, raw materials and other items rather than renting office space for the same. The first challenge here is determining how much storage space you need for your business storage unit. The next challenge is identifying the right amenities to protect your business valuables while they are in storage.

In this article, learn more about how big is a 10 x 5 storage unit. Also learn about how to select the ideal storage unit and prepare your items for storage. You will also learn about different types of storage. Traditional and portable.

How Big Is a 10 x 5 Storage Unit for Business?

When a storage unit is listed as “10 x 5,” what is really meant is that the space measures about 10 feet long by five feet wide. In total, a 10 x 5 storage space usually will deliver about 350-400 cubit feet of storage space. This type of space is much longer than it is wide, so it is less suitable for big, bulky or cumbersome items.

Consideration “ho big” is more applicable for traditional storage units. Because with portable storage, like Box-n-Go, you can order multiple units. This way you do not have to guess on the size of space you need. just order extra units. You will not pay for them if you do not use them.

What Types of Items Fit Well Inside a 10 x 5 Storage Unit?

Visualize a 10 x 5 storage unit as one room in a home. It would be sufficient for two larger items (such as a single king bed and a chest of drawers) and several boxes of goods. Generally you can place one to 1.5 rooms of furniture and belongings in this space. Again, when you use the portable storage approach, like Box-n-go, you can order extra units and use whatever space you need.

For business storage units, you can expect to easily store the following types of items inside a 10 x 5 storage unit.

– Lamps and lighting, extra light bulbs.
– Small desks and desk sets.
– Event furniture and equipment (folding tables, portable easels, etc).
– Printer and copier ink and toner.
– Office chairs and ergonomics aids (foot rests, back supports, et al).
– Paper goods for restrooms and cleaning staff.
– General administrative and office supplies.
– Marketing materials (brochures, business cards, letterhead, envelopes, etc).
– Extra small appliances (copiers, fax machines, scanners, et al).
– Break room supplies (including semi-perishables like sodas, coffee, creamer, et al).

Here, it is important to keep in mind that storing unusual, different-shaped items may limit the amount of space you have for stackable such as boxes of supplies. For this reason, you may want to use two business storage units. One for stackable items that offers easy access. Another for less frequently required awkward or unusual items and office furniture pieces.

Step by Step to Choosing the Perfect Size Business Storage Unit

Follow these steps in order to feel confident you are selecting the perfect size business storage unit for your company’s storage needs.

1. Make your inventory of items to be stored.

When you know exactly what you need to store, this helps you achieve two goals. Select the appropriately-sized business storage units. Maximize the use of your available storage space. Creating your inventory in advance also helps you plan for easy access for items you will need frequently. You don’t want to place these items at the very back of your storage unit under items you rarely if ever need!

When you are using Box-n-go as your storage provider, you will get easy to use inventory sheets to help you keep track of your items.

2. Separate out items by storage unit and measure them.

Boxing up items makes it easy to measure their length, width and depth and choose your storage space size accordingly. If it is not possible to assemble the items to be stored physically to measure them, you can do it on paper. Once you select your business storage units provider, their customer service support team can also provide you with assistance selecting the right size unit.

The idea of separation makes a lot of sense for portable storage units, like Box-n-Go. As long as you keep the inventory, you can easily schedule access to the units you need.

3. Don’t forget to consider the weight of items to be stored.

A single ream of printer paper is pretty easy to lift and carry. But a whole box of printer paper reams can be really heavy and difficult to move or manage, once stored away. This can be especially important when storing items off the ground floor level. You also want to avoid storing heavy valuables on top of lighter items that could be crushed and ruined.

When you are using portable storage, there is an overall weight limitation. So lease consider what you are placing inside your unit.

Some items placed into a traditional storage unit may also benefit from adequate airflow and air circulation around them to avoid degradation and damage. While it may be tempting to pack everything in to your 10 x 5 storage unit to save money, your savings are nullified if your stored items are ruined in the process!

Things are quite different with portable storage like Box-n-Go. Box-n-Go storage units are breathable. So no ventilation and air circulation considerations are important.

4. Other factors in safe storage needs such as temperature control.

One of the worst feelings is to come back to your storage unit and discover your stored items have deteriorated and are no longer usable! You definitely don’t want this to happen to you. Here again, creating your inventory of items to be stored can really help you think through safe storage practices. Will you be storing semi-perishables such as coffee, tea or creamer that needs to be protected from humidity? Are you storing office materials like printer ink, toner cartridges or batteries that may be sensitive to temperature extremes of hot or cold? Are your stored materials unusually rare or valuable?

Answering these types of questions during the inventory planning stage can direct your search towards a business storage unit that will provide for special storage needs, including these:

– Air conditioning and/or heating inside your storage unit.
– Humidity control inside your storage unit.
– Ventilation inside your unit and around stored items.
– Elevation off the ground floor (or second level) to guard against water damage.

All of the above considerations are especially applicable to the traditional storage. With portable storage, like Box-n-Go, due to the unit construction and type of building used to store the units in, the above factors are not as critical.

There are also factors that are applicable to both types of storage:

– Special security measures including on-site security guard, video monitoring, locks, gated entry/exit, limited hours of operation, et al.
– Storage insurance in the case of theft, vandalism, damage or loss of your stored items due to situations beyond your control.

5. Consider employee access to the storage unit.

When you are renting a storage unit for personal use, you probably aren’t too worried about others gaining access to it. Because it will just be you and your family using it. But when the unit is for business purposes, you may need to allow employees access to it as well. Here, it is always smart to talk with your company’s risk management team. They can help you determine which items should be stored for general employee access. As well as which items may best be stored for special access only. This can reduce the potential for theft and insurance claims, which can raise premiums in the future.

6. Choose a strategic location for the storage units.

Finally, consider how often you may need to visit the storage unit and access your business supplies. If you or another company representative will need to visit frequently. Picking a more convenient location can really maximize employee time. For example, if your employees will be visiting the storage unit to pick up supplies for product demonstrations or convention exhibits, you want to choose an easy-access location that is central to where you regularly do business events.

This consideration is very critical when choosing portable storage. Portable storage is delivered to you. So the geography is no longer an issue. You can have your exhibits delivered to convention hall nearby when you need it. Also, you do not have to send your employees out for access. Your items can simply be delivered to you.

By understanding the different storage unit sizes and layouts, you can think through the best unit size to store your business materials, supplies and valuables. By thinking through what you need to store, its size, value and weight, you can select one or more storage units to accommodate your short-term and long-term storage needs.

Finally, by considering the economics of storing necessary business materials and supplies, you can avoid spending more on office space by storing items off-site in a business storage unit instead. This smart move will reduce your business overhead, streamline your daily operations and boost profitability at year-end.

Consider Box-n-Go for all your business storage needs

Box-n-Go can be your one stop solution to all your storage and moving needs. Simply call us at 1-877 269-6461 and we will take care of the rest.

What can fit in a 10 by 20 storage unit?

If you are planning to move your small business, excellent business storage units are available today. Small-to-mid-sized companies often move fairly frequently as they grow and thrive. You may have found the ideal new office facilities. However, often need to wait for the vacating tenants to leave.

Perhaps some renovations or repairs are needed to enhance your new work environment before you move in. If you are moving to another city, you may have a longer wait until plans are finalized with movers. Also, scheduled moving plans can change abruptly. If any changes or delays occur, you will most likely need top-quality storage space in the interim. Fortunately, superior quality business storage units are available today.

10 x 20 Unit – Perfect Use as a Small Business Storage Unit

The contents of most SMB offices will fit nicely into a commercial storage unit measuring 10 by 20 feet. This space will give you 200 square feet (or 1,800 about cubic feet), if the room is 9 feet high. Storage spaces vary widely in height from about 6′ to 9′ in most cases. Unless your office is over-cluttered with extra stored items, this should be adequate storage space. The general rule is that the contents of five furnished office rooms with equipment will fit into this space.

Unless you are moving a portable spiral staircase or a monumental sculpture, a 9-ft. ceiling will be ideal. You can always consult the experts at your storage facility for answers to any questions about storage. They can advise you down to a fraction of an inch concerning what will fit in your unit.

Another option to consider is to use business storage units from Box-n-Go. Box-n-Go offers units that are modular, so you do not have to guess on the space you need. Also, you do not need to pay for the space you will not be using.

What Items from Your Business Offices Will Fit in a 10 by 20-Foot Storage Unit?

In general, the contents of an SMB suite with up to five furnished rooms will fit into this space. If each room contains two desktop computers, printers, desks and compact file cabinets, these items will fit. This will allow plenty of room for storing a couple of medium-sized couches. Also tables and chairs. If you have a moderate-sized conference room, the chairs and disassembled table will also fit into this space.

You will still have room for miscellaneous items like floor and desk lamps, folding partitions and small tables. Any small or portable kitchen appliances should also fit. If you select experienced, recommended movers for storing your office equipment, furniture and accessories. All should go well. Your moving pros can arrange items in business storage units with expertise.

Helpful advice and tips for packing and storing your items include the following:

Label Packing Crates and Boxes.

Take time to label all packing crates and boxes accurately. This will save time and headaches when you need to locate an important item in your storage unit. It will also prevent the aggravation of unpacking and repacking boxes as you search. Having all stored items well marked with labels will also save valuable time when unpacking in your new offices. All of the best business storage units managers will also appreciate your efforts at good packing organization.

Calculate Stacking Space.

Before you move any items into storage, calculate available stacking space. Boxes and crates for packing computers and digital equipment are standard size according to the size of your equipment. You can easily determine how to safely stack these items together before your move. By obtaining standard packing boxes from your storage facility, you will know their exact dimensions. You will know that you can stack three boxes that are each two feet high. This will allow an extra free space at the top for storing small, lighter boxes.

Stack Heavy Items Beneath Lighter Ones.

If you plan to move some items around your storage room after storing them, do so with care. As your movers will explain, heavy items must be on the bottom of all stacked crates and boxes. Although this is common sense, it can be easy to forget when you are trying to retrieve something quickly. Just be sure to refrain from placing the boxed crystal chandelier under your small office fridge or console cabinet.

Leave Space Between Stored Items and Walls.

If you ended up choosing a traditional self storage unit, be sure to leave a small space between your stored boxes, bins and crates and the storage unit walls. This will allow for adequate ventilation throughout your storage room. Your stored property will not become overheated. Which is important for computers and other electronics. Even in temperature-controlled storage areas, good air circulation is important. Maintaining adequate ventilation will also eliminate the development of mold or mildew over time if air humidity levels fluctuate.

Of course this is not necessary if you chose Box-n-go storage units. Box-n-Go business storage units are designed to be breatheable, so the needed ventilation is always provided. No mold or mildew concerns here.

Create a Center Walkway in Your Unit.

Similar to the above point, if you end up choosing a traditional type self storage facility, always create a center walkway in your storage unit. Although it may seem like a waste of space at first, you will need easy access later on. With a clear pathway through your storage unit, you can easily move about to access items. You may also find it helpful to divide your storage space into four sections. With easy walking access throughout. This can be especially advantageous if you are storing books, records. Also small amounts of company inventories. By storing these items in small areas with easy access, you will have no difficulty locating them if needed.

Cover Furniture and Delicate Items.

Cover any furniture or delicate items like sculpture or decorative accessories with plastic sheeting. This will protect them from acquiring scratches or scrapes when you or your staff are accessing other stored furnishings. It will also protect item surfaces from accumulations of dust and debris. In addition, if moisture levels in the air should rise, delicate surfaces will not become damaged or discolored. Even the best business storage units may have some slight inconveniences.

Make a Map of Your Space.

You have chosen the ideal sized storage unit as a safe, easily accessible place to store your company property. By making a map showing the placement of each packed item in your moving inventory, you will stay well organized. It will be much simpler and easier to make the move into your new offices on your move-in date, free of stress and fatigue. Your map will also provide extra assurance that you leave nothing behind when you remove your items from storage. You can move all of your valuable equipment and furnishings from storage to your new office space smoothly.

Organize and Downsize Where Needed Before Your Move

Take time to organize your company equipment, furniture and accessories well before your move. This will enable you to downsize where needed. By discarding or donating items that you no longer want or need, you will simplify your future business life. You can move into your new company offices free of extra baggage and possessions.

Your moving costs will also be lower with fewer crates, boxes and bins to move. Most SMBs outgrow many items of equipment that were essential for gaining success in their early stages. It can actually give you and your staff a healthier beginning in your new premises when you leave these outgrown items behind.

When you downsize and consolidate prior to relocating your business, your storage needs will also be less. You will find that your 10 by 20-foot storage unit allows plenty of space for storing your company property. By keeping your unit well organized, your stored property will remain safe and in excellent condition. You will even have extra room to add a few new items to storage before your move, if you like.

Decorate your new office space

You may want to purchase that special painting or graphic that you have been admiring in a local gallery. It may be the perfect choice to enhance a wall in your new office reception area or conference room. You may even treat your staff to new computers or a full wall digital display in the office snack-bar.

Choose the ideal sized storage unit to keep all items of your business property stored safely and securely. Take the experts’ advice and select the recommended 200-square feet of storage space for your SMB before your business relocation. Listen to these experienced professionals and choose the best of business storage units. You can then enjoy making the move to your new fashionable and functional offices, completely stress-free.

Try Box-n-Go for your small business storage units needs

All you have to do is to call Box-n-Go at 1-877-269-6461. we will be more than happy to answer any questions you may have and offer you the best storage and moving option for your needs.