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Automated Self Storage: A Simple Guide for Beginners

Let’s be frank: traditional self-storage can sometimes feel like an added burden, especially when you’re already juggling a busy schedule. Finding the right facility, coordinating with office hours, and managing access can be cumbersome. But what if technology could iron out those common frustrations? That’s exactly what automated self-storage aims to do. It’s designed to address these pain points by employing digital tools that make the entire process more intuitive and user-friendly. For those of us who dislike double-handling items or dealing with restrictive access – much like why Box-n-Go provides portable containers delivered right to your door – automated systems are a welcome change. This is about making storage adapt to your needs, not the other way around.

Key Takeaways

Manage Storage on Your Terms: Automated systems empower you to book, pay, and access your unit online, anytime, making the entire process fit seamlessly into your busy life.
Experience Enhanced Security and Ease: Benefit from streamlined interactions and robust security features, like electronic gate access and digital monitoring, for total peace of mind.
Utilize Modern Conveniences: See how smart technologies, including online portals and mobile apps, simplify every step, giving you direct control over your storage without the usual runaround.

What Is Automated Self-Storage?

Automated self-storage is all about using technology to make your entire storage experience smoother and more convenient. Think of it as the smart, modern way to handle your belongings. Instead of being tied to strict office hours for paperwork or needing someone on-site for every little thing, automation allows many tasks to be handled digitally and, as the name suggests, automatically! This means you can often manage your storage unit—from finding and reserving it to making payments—online, whenever it suits you. The main goal here is to streamline how things operate, which not only helps the storage facility run efficiently but, more importantly, creates a much better, hassle-free experience for you. It cuts down on waiting, simplifies processes, and puts more control directly into your hands. If you value efficiency and want to avoid unnecessary complications (and honestly, who doesn’t?), automated self-storage is a fantastic development. It really aligns with the idea of making storage less of a chore, much like how we at Box-n-Go simplify your move by bringing portable storage containers right to you. It’s all about using smart solutions to save you precious time and effort.

What Are an Automated System’s Key Parts?

So, what exactly makes an automated storage system work so well? It’s a combination of a few key pieces of technology working together. First, you’ll usually find robust online account management. This lets you browse available units, sign your rental agreement, and securely make your payments online through a website or a mobile app, all without needing to step into an office. Then there’s automated access control. This often means keypad entry systems where you use a personal code, or even more advanced smart locks that you can operate with your smartphone. This tech ensures you can get to your unit conveniently during access hours, often without needing staff around. Behind the scenes, smart software manages unit availability, keeps track of lease agreements, and can automate things like sending out invoices or late payment reminders, keeping everything running like clockwork.

How Self-Storage Tech Has Evolved

The technology in self-storage has really grown up! What might have started as basic software for a facility to keep track of things has transformed into something much more comprehensive and focused on your experience. We’ve seen a big shift towards more complete automation, where technology now handles a much wider range of tasks, from the moment you start looking for a unit to managing your account month after month. This evolution directly translates into more convenience and efficiency for you. For example, many modern facilities now feature self-service kiosks where you can rent a unit, pay your bill, or update your details on the spot, similar to using an ATM. The overall trend is about giving you more self-service options and instant access to what you need, making your storage journey as straightforward as possible.

How Automated Self-Storage Works

Automated self-storage streamlines the entire storage process, using technology to handle many of the traditional steps. This means less hassle and more control for you, allowing you to manage your storage needs with an efficiency that fits your life—much like how we at Box-n-Go simplify your moving and storage with our portable container solutions. Let’s walk through how these automated systems typically operate, making storage simpler from start to finish.

Booking Your Unit Online

One of the biggest conveniences of automated self-storage is how easy it is to get started. You can forget about rearranging your schedule to visit an office. Instead, you can comfortably browse available units right from your computer or smartphone, any time of day. This allows you to compare sizes, check out features, and see all the pricing details at your own pace. Once you’ve picked the unit that’s right for you, you can reserve it and even complete your lease agreement digitally. This online system puts you in charge, letting you secure your storage space whenever it works best for you.

Getting In: Smart Access Explained

After you’ve booked your unit, accessing it is just as straightforward. Many automated facilities utilize smart access systems. Typically, this means you’ll automatically receive a unique gate code when you sign up, which is managed by the facility’s specialized software. Some locations even offer smart locks on individual units, often controllable through a mobile app on your phone. This technology eliminates the worry of lost keys or the need for manual lock changes. Plus, if a payment is missed, the system can temporarily suspend access and then quickly restore it once the issue is resolved, often without requiring direct staff involvement, ensuring security and smooth operation.

Paying Made Easy: Automated Systems

Automated self-storage also takes the stress out of payments. You can usually set up automatic payments with your preferred method, so you don’t have to worry about remembering to pay your bill each month. This is a fantastic way to avoid late fees and the inconvenience of making manual payments. The system can also send out automated email or text reminders before a payment is due or if there’s an issue, like an expired card. This not only simplifies things for you but also helps the storage facility run more efficiently, allowing them to focus on maintaining a great and secure environment for your belongings.

Why You’ll Love Automated Self-Storage

When you’re looking at self-storage, especially during a busy move or when you’re just trying to make more space at home, the last thing you want is more hassle. That’s where automated self-storage really shines, and why you’ll likely find it a fantastic option. It’s all about taking a process that could be a bit clunky and making it smooth, intuitive, and much more aligned with how we manage other parts of our lives today – digitally and on our own terms. Think about the convenience of handling bookings, payments, and even access to your unit with just a few clicks or taps on your phone, any time of day. This isn’t just about fancy tech for tech’s sake; it’s about giving you more control and significantly reducing the stress that can come with traditional storage methods. You get to skip the rigid office hours, the piles of paperwork, and that feeling of being on someone else’s schedule. Instead, automated systems empower you to manage your storage needs efficiently, fitting it into your life, not the other way around. This approach is particularly helpful if you value your time and prefer straightforward solutions—a key reason why many facilities are embracing self-storage automation to better serve customers like you. The goal is to provide a storage experience that feels less like a chore and more like a smart, modern solution designed with your convenience and peace of mind at its core. We’ll explore some specific ways this automation makes a real difference for you.

Run Operations More Smoothly

One of the biggest perks of automated self-storage is just how much smoother it makes everything for you. From the get-go, like when you’re first reserving your unit, to those times you need to pop in and grab something, the whole process is designed for efficiency. Imagine not having to wait for someone to be available, or being able to complete most steps online, like signing your agreement digitally from your couch. Many facilities use a range of automation tools that cut down on delays and let you get things done on your own timeline. This means less time spent on administrative tasks and more time focusing on your move or decluttering project. It’s all about making storage work around your schedule, not the other way around.

Give Customers a Great Experience

Automated systems really put you in the driver’s seat, offering a fantastic customer experience. Think about the convenience of having self-service options right at your fingertips. Need to check your payment history, update your contact information, or even manage your gate access? You can often do all of this through a user-friendly online portal or a dedicated mobile app, whenever it suits you, day or night. This level of control makes renting and managing your storage unit feel incredibly straightforward and hassle-free. It’s this focus on providing easy-to-use tools and immediate access to your account details that transforms storage from a potential headache into a genuinely positive and empowering experience.

Stronger Security for Your Belongings

Knowing your belongings are safe is a huge deal, and automated self-storage facilities often step up their game with advanced security. We’re talking about more than just a padlock; these places frequently use features like 24/7 video surveillance and sophisticated electronic access control systems. This means that entry points are closely monitored, and often, you’ll have a unique access code or use a mobile app to get into the facility and your specific unit. This layered approach to security provides robust protection for your items, giving you that essential peace of mind. It’s reassuring to know that modern technology is working around the clock to keep your stored possessions secure.

Save Costs and Scale Up

While it might not be the first thing you think of, the efficiency of automated storage can actually translate into better value for you. When facilities streamline their operations and reduce their administrative overhead through automation, they can often maintain competitive pricing or even invest those savings into better amenities and services without hiking up your rates. This means you’re getting a modern, secure, and convenient service that’s also cost-effective. Plus, this operational smartness often allows these facilities to offer a wider variety of unit sizes and more flexible rental terms, making it easier for you to find the perfect fit for your needs and budget, whether you’re storing a few boxes or the contents of an entire apartment.

The Tech That Makes It All Happen

Automated self-storage isn’t some far-off futuristic concept; it’s powered by smart, practical technology working together right now. These tools are all about making your experience—from finding a unit to accessing your items—as smooth and secure as possible. Think of it as having a super-efficient digital assistant ready to help whenever you need it. This tech is what allows companies like Box-n-Go to simplify your moving and storage, taking the usual stress out of the equation. Let’s look at the key pieces of technology that bring this convenience to life.

Manage Everything with Cloud Software

At the core of modern automated storage is powerful cloud software. This is essentially the central hub that keeps everything running seamlessly. It allows storage providers to manage online reservations, process your payments automatically, and oversee the entire facility’s operations without needing someone on-site for every little thing. For you, this means you can often book a unit, review and sign your agreement, and arrange payments all online, from your couch, at any time. This technology streamlines the whole process, making it much quicker and more convenient than older methods, getting you set up with your storage solution with minimal hassle.

Smart Devices: IoT and Sensors at Work

You’ll often find a range of smart devices, part of what’s known as the Internet of Things (IoT), working to make facilities both more secure and easier for you to use. This includes things like smart locks on individual units, which you might operate with a unique code or even an app on your smartphone, offering a significant upgrade from traditional padlocks. Facilities also use technology like digital keypads or even RFID systems to manage who can enter main gates and buildings. These systems not only simplify your access to your unit whenever you need it but also create a clear digital record of facility access, adding an important layer of security for everyone’s stored belongings.

How AI and Machine Learning Pitch In

While it might sound complex, Artificial Intelligence (AI) and Machine Learning (ML) are increasingly helping to refine your storage experience. Storage companies can utilize AI to analyze operational data and customer interaction patterns. This insight helps them make better decisions about things like unit availability, ensuring the right size units are available where demand is highest, and even how they communicate new services or offers. For you, this means a storage service that’s more likely to anticipate your needs and provide a more efficient, well-managed environment for your items. It’s about using information smartly to improve the overall service.

Easy Access: Kiosks and Mobile Apps

To make interacting with the storage facility as straightforward as possible, many automated locations offer self-service kiosks and user-friendly mobile apps. An on-site kiosk can handle many common tasks like completing a new rental, making a payment, or updating your account details, often available around the clock. This means you’re not restricted by typical office hours. Mobile apps extend this convenience even further, allowing you to manage your account, make payments, receive important notifications, or sometimes even control access to your unit directly from your phone. These tools put control right in your hands, simplifying how you manage your storage.

Tackling Potential Automation Hurdles

Alright, so we’ve talked about how amazing automated self-storage can be. It streamlines so much and can make your life a whole lot easier, especially when you’re looking for efficiency and flexibility like we offer at Box-n-Go. But, like with any big upgrade, it’s smart to go in with your eyes open. Thinking about the potential bumps in the road beforehand means you can plan for them and keep things running smoothly. It’s all about being prepared so you can really reap those rewards without unnecessary headaches. Let’s look at a few common considerations when facilities move towards automation.

What to Consider for Initial Costs

One of the first things that comes to mind with any new system is the cost. It’s true that setting up automated systems can require a notable upfront investment. You’re looking at software, potentially new hardware like smart locks or access kiosks, and the infrastructure to support it all, including robust security. While this initial outlay might seem like a lot, it’s helpful to view it as an investment in future efficiency and potentially lower long-term operational costs. For a service like ours at Box-n-Go, where we focus on simplifying your move and storage experience, investing in the right tech upfront helps us deliver that seamless service you value, minimizing the usual moving hassles.

Smoothing Out Tech Integration

Whenever you introduce new technology, there’s always a chance of a hiccup or two as things get settled. System malfunctions can happen, and it’s a valid concern that technical issues might disrupt operations. However, it’s worth remembering that traditional, manual systems aren’t immune to problems either – think misplaced keys or paperwork errors! The key is to choose reliable technology partners and have good support systems in place. Proper training for any staff involved also goes a long way in making the integration process smoother and ensuring everyone knows how to handle minor issues if they pop up, keeping your access to your belongings straightforward.

Finding the Sweet Spot: Automation and Personal Service

Automation is fantastic for efficiency, but what about that human touch? Some customers really appreciate face-to-face interaction, especially when they have questions or unique situations. The good news is that an automated system doesn’t automatically mean a completely unstaffed facility. As industry insights suggest, even with full automation, a small team can still be available to handle customer service, offer support, or manage tasks that benefit from a personal approach. It’s about finding that perfect balance where technology handles the routine, freeing up people to provide excellent, personalized support when it’s needed most, ensuring you feel supported throughout your storage journey.

Protecting Your Data and Privacy

When we talk about online systems and smart access, data security and privacy are naturally top priorities. You want to know your personal information and your stored belongings are safe. The great thing is that modern automated systems often come with enhanced security features designed to protect you. Think comprehensive video surveillance, electronic access control that logs every entry, and secure payment gateways. Reputable providers make significant investments in protecting your data. At Box-n-Go, ensuring your peace of mind is paramount, so any technology we use is chosen with its security capabilities firmly in mind, allowing you to store with confidence.

Ready to Automate? Here’s Your Step-by-Step Plan

So, you’re looking to bring automation into your self-storage operations? Excellent decision. It’s a fantastic way to make your business more efficient and offer a smoother experience for your customers. If you’re wondering how to get started, you’re in the right place. Here’s a clear, step-by-step plan to guide you.

Step 1: Review How You Do Things Now

First, let’s get a clear picture of your current setup. How are you managing bookings, payments, property access, and customer interactions right now? Pinpoint what’s running smoothly and, more importantly, where the bottlenecks or time-consuming tasks lie. Remember, you can choose how much to automate in your facility; it doesn’t have to be an all-or-nothing approach. Some businesses opt for fully unmanned sites, while others use specific software to handle key tasks. Understanding your specific needs and starting point is crucial for deciding which automations will give you the best return.

Step 2: Pick Your Tech Team Wisely

With a clear understanding of what you want to achieve, your next move is selecting the right technology. You’ll often find that a combination of automation tools delivers the most comprehensive results—perhaps one system for online rentals and another for smart access control. The key is to select solutions that integrate well and support your goals. Don’t feel you need to overhaul everything instantly. It’s perfectly fine, and often advisable, to start with a couple of key automations and then expand as your business grows and you become more familiar with the technology.

Step 3: Roll It Out Step-by-Step

Bringing new technology on board can feel like a big project, so adopting a phased rollout is a smart strategy. You could begin by automating your online sales and payment systems, as these often provide immediate benefits in convenience for everyone. As you invest in quality self-storage software and other systems, introduce them incrementally. This approach gives your team (and you!) valuable time to adapt and learn. Plus, it allows you to iron out any kinks with one new component before adding another, ensuring a smoother transition overall.

Step 4: Get Your Team and Customers On Board

Automation is a powerful tool for efficiency, but it’s not about replacing your people. You’ll still need a capable team to manage the technology and provide that essential, personal support when your customers need it. Invest in thorough training so your staff feels confident with any new systems. When you introduce these changes to your customers, highlight how automation enhances their experience—think easier online bookings, simpler payment methods, or more convenient access. The aim is to improve how things work for everyone, making interactions more effective, not eliminating them.

Frequently Asked Questions

What’s the biggest plus of using automated self-storage if I’m busy? Honestly, the biggest win is the sheer convenience and time-saving. You can handle most things, like booking your unit or paying your bill, online whenever it fits your schedule – no more rushing to an office during specific hours. It’s all about making storage work around your life, not the other way around.

Is it tricky to get started with an automated unit, especially if I’m not super tech-savvy? Not at all! These systems are designed to be really user-friendly. Think of it like booking a hotel room online or using an ATM. You can usually browse units, sign agreements, and set up payments through a simple website or app. Plus, access is often just a code or a tap on your phone, making the whole process surprisingly straightforward.

With all this automation, what happens if I need help from an actual person? That’s a great question! While automation handles a lot of the routine stuff, it doesn’t mean you’re left completely on your own. Many automated facilities still have customer support available, whether it’s a small on-site team during certain hours or a responsive phone or online support system. The tech is there to make things smoother, not to replace helpful human assistance when you truly need it.

How does automation actually make storing my things safer? Automated systems often come with some pretty robust security upgrades. We’re talking about things like electronic gate access that logs who comes and goes, individual unit alarms, and 24/7 video surveillance. Smart locks and digital keypads also mean there’s better control over who can access the facility and specific units, giving you more peace of mind.

Does using an automated facility mean I’ll end up paying more? Not necessarily. In fact, because automation helps facilities run more efficiently and can reduce some of their day-to-day operating costs, they can often offer competitive rates. The goal is to provide a modern, convenient, and secure service that’s also a good value for you.

How do I move my belongings overseas?

What happens when you learn you will soon be relocating overseas? After searching the web for “military storage near me”, you probably have lots of questions about this move. In particular, you may be wondering how you will ship your goods. If so, we have some information that should prove very helpful.

Shipment by Sea

Sea transport is by far the most common method of shipping household goods overseas. That’s because it is also the most cost-effective. Are you are searching for “military storage near me” because you are a service member who is PCSing overseas? If so, this is most likely the method that will be authorized by the government.

Shipping via boat will require you to load your possessions into a container. That container will then be placed onto a seagoing vessel. There are basically two different container sizes to choose from:

• A 20-foot container, which contains approximately 1,170 cubic feet. This size can normally hold the contents of a one-or two bedroom home or apartment.
• A 40-foot container, which can hold up to 2,385 cubic feet. One this big can secure the contents of a three to five bedroom home.

Military Storage Near Me – Packing Options when Shipping by Sea

A sea shipment will afford you three different packing options. The first is port-to-port. This method requires you to physically bring your goods to the port itself and pack them into a container. This is normally the least expensive option. It is best suited for those who have only a few possessions to ship.

The drop-and fill-method provides more convenience. It involves a transportation company dropping off a container at your home. This works similar to a storage container in that you will pack and load your own household goods. When finished, you will notify the company, who will then come and pick your container up. At your destination, another shipper will deliver your container. That company will then allow time for you to unload your items before picking it up.

A door-to-door move is very similar to a full-service, land-based move. In that case, the moving company will supply the container. They will also use their own crew to pack and load it for you. When you arrive overseas, another firm will deliver the container and then unload it.

With a door-to-door move, you can sometimes ask your moving crew to pack items you have in storage. If you would rather leave some items behind, they can normally accommodate that request as well. Perform a search for military storage near me to find a convenient storage location that is easy to access.

Moving Goods by Air

An air shipment will drastically reduce the amount of time your goods are in transit. Even so, it does come with a much heftier price tag. Accordingly, you should seriously consider downsizing your items before deciding to move them by air.

Perhaps you will only be gone a short time and do not want to give up many of your prized possession. In that case, we recommend looking for “military storage near me”. This will allow you to find a safe location to store your goods in during the interim.

The exact details of your move will depend on your shipping company. For example, some air transport companies require household goods to be packed into a container. That container is similar to those used when shipping things by boat. Other airlines will accept individual boxes or crates. As such, it is important to know what the specific requirements are so that you are not caught off guard.

Military Storage Near Me – Estimated Time frame for an Overseas Move

When moving overseas, it is extremely difficult to narrow down an exact time when your household goods will arrive. A good moving company will prepare you for this, and will provide information that will help you avoid delays.

Although it isn’t possible to provide you with an exact time frame, there are nonetheless some estimates to keep in mind. Sea shipments can take anywhere from one to three months. Air shipments are much quicker, and can arrive as soon as a few days after loading. This is only the amount of time you should allot for getting goods to your new host country. A few other factors can determine how long it might take for you to actually take delivery. We will discuss those factors below.

Military Storage Near Me – What Happens Upon Arrival?

Your shipment will need to pass through customs upon arrival. This is true regardless of whether you are having things transported by air or by sea. The amount of time it takes for shipments to clear customs will depend on a number of factors. Here are some things that might cause delays:

• Missing or incomplete paperwork
• Including “forbidden” items in your shipment. For example, certain countries may have restrictions on alcohol, electronics, or vehicles.
• Experiencing a backlog at the port
• Inclement weather or acts of nature such as a hurricane or tsunami. These events could prevent your shipment from being processed

Once your items have cleared customs, you are then ready to take possession. The manner in which you do that will depend on your shipping method. If you have chosen a port-to-port move, you’ll be notified as to when you may come and unload your container. Otherwise, a moving company will deliver your container directly to your new residence. They will also deliver any loose cargo shipped by air. If you have elected to have door to door service, the moving crew will unload your items as well.

Military Storage Near Me – Choosing the Right Movers

The right moving company is especially important when planning an overseas move. Look for a company with lots of experience shipping goods to your particular country. If you are looking for “military storage near me”, ask your company to recommend some reputable facilities. That way, you can be sure your goods will be safe during your absence. Keep the above information in mind and allow as much time as possible to plan your move. Doing so will ensure that everything goes as smoothly as possible.

Military Storage Near Me – Box-n-Go

Box-n-Go is a portable storage and moving company. We deliver the portable storage containers to you. So, when you search for the “military storage near me”, we fit the bill better than anyone else! Our easy and convenient storage options allow you to store or move. When relocating overseas, one thing to remember is that eventually you will be coming back. As such, you likely have many items that you just want to keep and there is no good reason to ship them overseas and return later. You can simply and economically store them for the duration of your overseas deployment.

While we cannot help you move overseas, we can help you with most of your local moving and storage needs. We can also offer a ton of FREE advise. Simply call us at 1-877-269-6461 and our moving consultants will be happy to discuss any options you need help with.

Moving Glossary

When it comes to moving, there are many terms common to the industry. However, they are not quite common in the real world. This is why we are here to provide this mini-glossary for you. Below you will find many of the most common terms used and the explanation of what they mean. When you are speaking with movers, try and use the terms they use. This will help you get the lower costs as you will be literally speaking the same language as they are. Also, understanding the terms will certainly help you understand the process much better. hence you will be able navigate the rough waters of moving with ease.

Moving terms are not difficult to grasp. Most of them are self explanatory. However, many people become shy when they hear new or unfamiliar word. This is why we feel understanding the meaning will go a long way towards being able to command this new vocabulary.

Accessorial Charges

This moving glossary term covers just about anything extra that an additional payment is due for during a move. If a moving company packs, unpacks, has to carry things up stairs, or services an appliance, those charges are classified as accessorial.

Advanced Services

This is any work by a third-party before the time of moving. These are optional services, and you have to request them. The third-party company is usually invoicing the movers up-front. Then, the cost is tabulated and you will see it as a charge to your Bill of Lading. The amount due may be provided at the end of your move.

Agent

This is a smaller, local company that represents a larger, national van line (see definition). The agent handles direct service with customers. They function near-independently, but they have access to the resources of the larger company and follow the van line’s policies. Having the backing of a national company helps coordinate moves across greater distances. Some cross-country moves involve an Origin Agent at your old location who coordinates with the Destination Agent at your new location.

Appliance Servicing

Often the moving company unhooks your stove, dryer, washing machine, etc. in order to move it and then reconnects it at the other end. Movers refer to this as “appliance servicing.” The cost is either by service or by time, depending on the company. If third-party company did this ahead of time, that is classified as Advanced Services. Do not be cut by surprise. Some companies may refuse to provide this service due to liability risks. So it is best to make sure your appliances are not connected by the time movers arrive.

Appliance Dolly

An upright two-wheeled cart, usually with built-in straps used to make moving large appliances or furniture easier. There are a variety of dollies, some with adjustable handles and an extra set of wheels that let you convert it into a four-wheel hand-cart. If you plan on using one, please take a look at how to use it properly on YouTube or similar resource.

Assessed Value Coverage

Essentially, this is moving glossary speak for “insurance.” If you choose to purchase coverage, movers evaluate everything in the load. Then you pay for coverage according to the worth of your items. Beware, however, there are many options. Make sure you choose what works for you.

Bill of Lading

Moving glossary lingo for “receipt”. All of the services, costs, time-estimates, etc. are on display in this binding document. The Bill of Lading is like an index of all the important information pertaining to your move. BOL (short for Bill of Lading) is your contract. Make sure to read it carefully.

Binding/Non-binding/Hourly Estimate

Binding: you get a quote for the items you have. This type of estimate is common when the mover sees the inventory on-site. You have to pay this amount and there are no extras at the end of the job, regardless of how long it takes. Non-Binding: the mover gives you a ballpark number of how much the job will cost, but nothing is final until the end of the move. Hourly: you pay by the hour for the truck and the labor, and your bill is tallied on time alone plus materials used, if any.

Carrier

The moving company you hired is called the carrier in moving glossary terms. There are usually large companies called van lines that supervise smaller local businesses, or agents, who manage your move. Together they are your carrier.

Certified Scale

Trucks and other large vehicles often need to be weighed when transporting things. There are authorities who check these scales, and once they’ve given them the go-ahead they classify as certified. For long-distance moves it is particularly important to have an accurate scale because you typically pay based on weight and distance.

C.O.D. “Cash on Delivery”

Some companies send you a bill and let you pay later, but others ask for cash on delivery. This means that the driver needs either cash, check, or credit at the end of the move. Please note that movers hold a lien against your belongings. Thus they may request a payment prior to delivery completion.

Cube Sheet

The moving glossary equivalent of an inventory list. All of the goods to be moved are written down, as is the space in cubic feet that each item takes up. This can then be turned into a weight estimate, which informs the moving estimate. For accuracy the weight estimate could be compared to the net weight measured by a certified scale.

Divider

Within the moving truck, a divider is used to create a physical barrier to keep your stuff separate and organized. Some companies charge extra for these. Other times the company opts to use them to separate one customer’s items from another because multiple shipments were needed to fill the truck to capacity.

Destination Agent

The business that represents the moving company at the moving destination. They coordinate the move and makes sure everything is squared away with the customer when everything is over.

Door-to-Door Service

Items are moved from A to B without spending any time in storage in-between.

Elevator Charge

The extra charge you might incur when the move requires the movers to use an elevator. Similar to a flight charge, which is when they have to use stairs. This charge is self explanatory: elevators are busy, used by everyone. this may significantly slow down the process. Movers will use significantly more resources on your move. Since the impact of the elevator use is unpredictable, there is a charge that may cover their added expense.

Essentials Box

When moving, the customer packs things like toothbrushes, changes of clothes, and other things they need on a daily basis in a box that stays with them rather than being loaded onto the moving truck.

Expedited Service

For an extra fee, you can pay for this service. It guarantees a faster, set delivery date, which is convenient if you need your items by a certain time. If the items aren’t on time, the moving company compensate the customer for the inconvenience.

Flight Charge

This is a fee that is added if your movers have to either ascend or descend stairs at the start or end of the move. The extra labor of stairs requires additional payment. If there is a serviceable freight elevator in your building it negates this charge, but some companies may charge you an elevator fee instead.

Freight Service

For a cheaper approach to moving, you can go this route. Freight service gets your stuff from point a to point b. However you have to box everything yourself. There is no special attention on how load things onto the truck Your items will simply arrive at the doorstep of your new house.

Full-Service Mover

Unlike freight service where the customer has to box and organize everything them self, this type of mover handles those things for you. They protect items with moving blankets and unpack your boxes in the appropriate rooms of your new home. They also offer more insurance options in case your items suffer damages during the move.

Gross Weight

How much the truck weighs when loaded with a shipment. Includes moving supplies and equipment too. The gross weight helps determine net weight, which is how most companies determine how much to charge their customers. Gross weight – tare weight = net weight.

Guaranteed Pickup and Delivery

If you need your items moved on a certain day and delivered by a certain day, this moving glossary term is a good one to look for when choosing a moving service. With this guarantee, the moving company is responsible for reimbursing you if your items aren’t picked up or delivered on time. This service does cost more, and it is often subject to minimum weight requirements.

Gypsy Moth

When moving in the United States, the USDA requires anyone going from a gypsy moth quarantine zone to a non-quarantine zone check all of their outdoor belongings for any sign of this invasive pest. Any eggs and larvae must be removed. If you neglect to do this and were moving from a quarantine zone to a non-quarantine zone, you can be fined. There is an extensive checklist on the USDA website to help make sure you’re moth-free during your move.

High Value Article

Anything you’re transporting that is worth more than one hundred dollars per pound is, by this moving glossary term, a high value article. If you have such items and worry about these items during the move, you can purchase insurance to cover your losses in the event of damage or theft.

Hazard Insurance

Protects items in the event of flood, fire, tornado, and other natural disasters. You may also inquire with your home insurance to see what it covers when it comes to moving.

Impracticable Operations

Sometimes there are special circumstances that require the movers to use non-standard equipment or extra help. The guidelines for this are established in the company’s tariff.

Inherent Vice

If an item can’t be moved because doing so would damage it, it’s described as an inherent vice. An example would be an antique dresser whose veneer is crumbling and whose legs are starting to splint. The likelihood of it making the trip without being further damaged is highly unlikely no matter the precautions taken.

International Move

If an international boundary is crossed, it classifies as an international move.

Interstate Move

Any move that crosses state lines.

Intrastate Move

Any move where point the origin and destination are in the same state.

Inventory

A detailed list of all the items involved in the move as well as their condition. Usually, however, movers fill out inventory on a special form, similar to a cube sheet. Wherein everything is given an estimate of how many cubic feet of space they fill.

Linehaul Charges

Specifically used for long-distance moves, this charge is calculated using the weight of the shipment and the mileage of the trip.

Loading Ramp

An extension (usually metal) that pulls out from the back of the truck and rests on the ground. It allows movers to wheel furniture up to the truck bed on dollies rather than lifting it into the truck.

Local Move

A short move that takes place usually within a forty mile radius of the origin.

Long Carry Charge

If the truck can’t be parked close to the building, an extra charge applies for the time and labor the movers spend transporting the shipment between the building and the truck. Often long narrow driveways can result in the long carry. Similar case with apartment buildings with long corridors and distances between apartments and elevators.

Long-Term Storage

When a moving company/agent brings the items to a warehouse and holds the items there, usually for more than ninety days. this kind of storage does not have to be with the same moving company.

Net Weight

How much the shipment weighs. It’s found by subtracting the tare weight (how much the empty truck weighs) from then gross weight (how much the truck weighs with the full shipment loaded onto it.)

Non-Allowable List

Details everything the company will not move. Examples include items with insect infestations, pianos, and hazardous materials. Also, food, live plants, animals etc. Many companies will advise you against moving valuables, guns, ammunition, chemicals,, flammables and similar items.

Order for Service

This document gives the moving company permission to transport your items.

Order Number

Also known as Bill of Lading. This is the number used to track your account and inventory.

Origin Agent

The business that works for the van line at the starting point. Coordinates with the destination agent.P

Packing Service

An extra-fee service where professionals pack your items at the start of your move and unpack at the end if the move.

PBO

Short for “packed by owner.” When the owner packs their own things rather than hiring the company to do so.

Permanent Storage

When items are moved with the warehouse as the final destination. They then stay in storage at the warehouse indefinitely.

Peak Season Rates

Higher prices charged during the moving company’s busy season, usually from mid-May to the end of September.

Piano

Pianos are notoriously difficult to move. Many moving companies refuse to move them out of the home and will refer customers to a local piano moving specialist.

Pre-Existing Damage

Noted condition of items so that the moving company can’t be charged for dings, knicks, scrapes, or breakage they didn’t cause.

Preferred Arrival Date (PAF)

The customer’s desired date of delivery.

Quote

The amount the agent tells the customer the move will cost, taking into account the cube sheet, distance, and timeline for the move.

Reweigh

Upon reaching the destination city, the customer may request a reweigh in order to be certain that the charge from the initial weigh at the origin location was correct. After a reweigh, that weight is what enters the calculation for the bill.

Released Value Insurance

A free, Federal, mandatory blanket insurance policy guaranteed to every moving customer. In the case that you didn’t buy other insurance for your items, your coverage is at sixty center per pound per item, regardless of how much the item originally cost.

Self-Service Mover

The moving company provides you with a truck, a driver, and nothing more. Movers drive and part the truck at point A. It’s up to you to pack and load everything. Then the company drives the truck to point B, where they leave it for you to unload and unpack everything by yourself. When finished, you call the company and they take back their truck. Often in these instances if your shipment doesn’t fill the truck, the company will add another shipment to complete the load and maximize their use of space.

An alternative to the above would be to use storage containers, like the ones by Box-n-Go. These are first delivered to your origin location. you pack them. After loading completion, Box-n-Go comes to your location to pick up the containers with your belongings inside them. We will ship them to destination after that, where the unloading process will take place.

Shuttle Service

Occasionally, particularly in big cities, the semi trailer moving trucks can’t fit on the street closest to the delivery address. A second, smaller truck or van comes to the rescue to transport small batches of your belongings from the large truck to your new home.

Stair-Carry Charge

This charge applies in the event that the movers have to navigate stairs.

Stretch-Wrap

Available in different widths, this saran-wrap type plastic is perfect to secure items, particularly furniture, during the moving process. It’s great for securing furniture such as dressers to keep the drawers from flying open in transit. It’s also perfect to protect against the dust.

Survey

Often people refer to this as an in-home estimate. A mover visits the client’s house and fills out a cube sheet to inventory everything that is subject to your move, as well as making an estimate of the total weight. They answer any questions, add-on any needed additional services, and then give a quote for the final cost of the move.

SIT

Sometimes the consignee – destination can not receive a shipment. When this happens, the moving glossary term “SIT” comes into play. This means “Storage in Transit.” You can pay to store items in a warehouse for up to ninety days.

Tare Weight

How much the truck weighs with moving supplies and equipment on board, but without the load. To calculate this subtract the net weight from gross weight.

Tariff

This document lists everything involved in the moving company’s process. It details rules, regulations, and rates. Most companies have different lists depending on the type of move, e.g. short- versus long-distance.

USDOT Number

This number identifies any vehicle that carries cargo across state lines. Federal Motor Carrier Safety Administration issues and regulates this. US Department of Transportation further oversees the process. This number is a must for interstate moves.

Valuation

This is a monetary summary of what your cargo is worth. In the event that things are lost or damaged, the moving company uses this value to determine their liability.

Van Lines

National companies that coordinate local agents to carry out the moving needs of their customers. The larger van line brand manages smaller local agents, creating a network of moving companies across the country.

Warehouse Handling Fee

If you need your items to stay in storage while in transit, they can be set up in a warehouse. Usually by the moving agent. The cost of this comes from loading and unloading fees, rental of the space in the warehouse, and delivery charges when it goes to its final destination.

“Your Rights and Responsibilities when you Move”

This government-issued guide details everything you need to know about the role you play as a customer in the moving process. From insurance to claims to estimates, this document walks you through things from start to finish.

Box-n-Go

Box-n-go is your local moving and storage company. We offer many ways to move and store. from self service storage and moving to full service offerings. You can pick not only the service that works the best for you. Also, you can perform some of the work your self and save. You are in full control!

Please call Box-n-Go at 1-877-269-6461. Our experienced advisers are standing by to answer any questions you may have.

Does Military Pay for Move After Discharge

Military storage units can be of help in many situations. Transitioning can be quite difficult. Change is never something that comes easy. No one ever looks forward to moving. Life as a soldier gives you the added benefit of having experience uprooting your life. You have had to do this time and time again. But what about those soldiers with families? What do they do with all of their stuff when they move?

Military Storage Units for the Inevitable Move

From processing from MEPS to Basic and from Basic to AIT, moving from location to location is not new to you. As with anything that comes to military life, there are benefits. Whether it’s the Army, Navy, or Marines, there are military storage units available, offered by businesses that provide units at a discount for military families.

If you are active military, you know how sudden a relocation can happen. As a soldier, you can be deployed or moved to another base at any given time. Preparation is in order to make your transition run as smooth as possible. Active military families can expect to have to relocate every two years. This is much more common than with civilian families, who may only have to move once every five years. The need for storage at this point is a given. In this case, there are a lot of things to consider and to do.

Getting Organized

You have to make a checklist. This is especially a novel idea considering the long duration of time you may have to leave your household goods and furniture in a storage unit. The move is inevitable and there is no better time to prepare than now. Make a checklist of everything you need to have completed before your move, check off the items as you complete them. Luckily, this type of preparation is second nature to any soldier.

For one, you need to do your research. Googling ‘military storage units’ is a good start. As mentioned before, there are loads of services that work with military personnel and their families that you can use to their benefit. Find what works for you. Be as picky as you need to be. You and your family deserve the best you can get.

Preparation and Planing

You have to meet with your base transportation office. Remember however, each branch has their own. For the Army, it’s the Installation Transport Office. The Air Force has the Traffic Management Office. If you are in the Coast Guard, you meet with the Household Goods Shipping Office. If you’re in the Department of Defense, it’s the Joint Personal Property Shipping Office you have to call on. It’s the same for the Navy and Marine Corps. They both have the Personal Property Shipping office as their Installation Transport Office. Each transportation office aids in your move and can also help you find military storage units in your area.

You should also meet with the finance office at whatever base you are currently on. They must help you plan the financial expenses of moving and provide benefit information. Having this all in order will save you in the long run.

Ask Around

The military is huge. Hence you may have battle buddies that went through Basic with you in the area you’re relocating to. They’ll be able to answer any questions you have about where you and your family are going. They can provide you with insight of the base, babysitting services, and military storage unit services at the location.

Plan what you have to do with what offers are available to you. If you’re on a detail or are set for deployment, you have the option to store your belongings in military storage units that’s in the nearest city where your base is. For those stationed in Ft. Bliss, that would be El Paso, Texas. For soldiers stationed in Ft. Lee, that would be Petersburg, Virginia. The thing about these military cities: they, by default, cater to the military for business. Look around in your area. There are bound to be services that have military storage units available, and at a discount.

What about your car?

If you live in the barracks, keeping your car sitting in the lot for the 4 months to 12 months you may be away is risky. Auto storage is your best bet, and discounts for military personnel are easy to find. Get all information you can about these services and what benefits they provide.

Now you know what you’re looking for, and how to find it. You choose from an array of military storage units, but what’s best for you and yours? Also, you have to know how much you have to store and you have to be practical. You don’t want to pay more than you have to for space you don’t need. As an example, a 5′ x 5′ closet-size unit would be perfect for personal items and boxes of clothes or small furniture. The contents of a one bedroom apartment, a 10′ x 10′ unit is perfect. Learn what size you will need.

Consider your Needs

Consider whether or not you need a climate-controlled storage unit. This, of course, will be more expensive, but considering on what you have, it may be non-negotiable. Electronics, paperwork, and upholstered furniture are the type of items that need to be in a climate-controlled environment. Keep in mind, you may be away for a minimum of 6 months. That’s a long time.

Getting whatever insurance these storage unit facilities offer isn’t a bad idea, either. There are lots of things that could happen in the months you are deployed or the weeks between moving. Paying just a little more for that added protection will help ease some of the stress of the move. Just knowing that you will be properly reimbursed in the event something happens should give you much need ease. Just something else to consider.

All in all, the life of a soldier is random and filled with surprises. These services know that. They cater to the military because of the business it gives them. Moving can be very expensive, and in the military it is inevitable. Uprooting yourself and your family can be hard on you all. But you are not alone. So, it doesn’t have to be impossible. Just do what you do best: plan and utilize the resources at your disposal for an optimal outcome. Godspeed to you and thank you for your service.

If you are stationed in Southern California, look us up. Better yet, call us at 1-877-269-6461. We can answer many questions you may have. We provide both: storage and moving. However, our primary focus is you! Even if you decide to go another route, Box-n-Go still wants to offer our assistance and knowledge.

How do I schedule a military move

Military Storage of Household Goods – Schedule Your Move

After you receive orders it is important to develop a plan to prepare for the move. Especially so if your move involves military storage of household goods. When you have your orders, you can log in to the DPS and schedule the move. You need the details about the move for accuracy. The details you need to address are included below.

1. Your phone number
2. Pickup date and time
3. Drop off time and location
4. Special items
5. Professional gear
6. The name of the moving company you prefer

If you have not decided on a new home, you can list the new base and update this information after you have decided where you will live.
The pickup date is the day that the truck will load your items for the move. The packing days are the days before the move occurs.

It is important to make sure your home is ready prior to pack for the move. It may help to list the items you will take based on what they document in your orders.
Prior to the move the moving company will come to complete a survey and review the weights of your items to update the information that you entered in the DPS.

Packing

The packers will come to help you pack your belongings on the day you choose. This is a good time to ask family or friends to come to supervise the packers to make sure they pack your items. You should review the boxes to make sure they have the correct content. If you have items going to storage, then you need to mark these items for the military storage of household goods.

You must be available on the date and time the packers come to pack your items. The packers will contact you before they arrive to pack your home. It may be a good idea to have another person listed as a contact if you have any issues so the company can reach someone if there is an issue.

Military Storage of Household Goods – Moving Day

This is the day that they load your items on the delivery truck and moved to the new location. The driver will go over the inventory of items you have scheduled to move. They will document any existing damage to the items and will have you sign off on the inventory prior to leaving your home. If you have any discrepancies, you need to document this on the inventory and then sign off on the form. You should walk through your home with the driver to make sure they packed all your items designated for the move. It’s necessary to inspect the truck to make your items are on the truck.

If you have items you need to store, you can get military storage of household goods. The military will store these items for six months. They can store items in the following places.

• The location where you entered the military
• Your initial active duty location

Retirees and Involuntary Separatees

Military storage of household goods occurs for eligible retirees and involuntary separatees. They store these items for a maximum of one year. They store items in the following places.

1. The place where you lived when you entered the military
2. Your first active-duty location
3. Any location in the United States

Communicate with Driver

It is important to communicate with the driver during the delivery. The driver may need to contact you during the move with new information as you move to your new location. You will need to arrive at your new home before the driver so they don’t take your property to a storage facility. If you have planned to take your belongings to a location for military storage of household goods, then you have more time to arrive at your new location. If a driver contacts you, then you must return their call within two hours. Failure to contact the driver may cause your items being placed in storage, which may cause you to get your items a few weeks after the move. It is important to keep all receipts during the move so you can file for reimbursement for things such as tolls, gas, and hotel rooms.

Military Storage of Household Goods – Delivery

You will need to inventory your delivered items and confirm that everything arrived. There are multiple unpacking options available to you when the items arrive. The movers can assemble large items for you. They can do a total unpack or you can have them unpack certain items.

Communicate with Driver

It is important to communicate with the driver during the delivery. The driver may need to contact you during the move with new information as you move to your new location. You will need to arrive at your new home before the driver, so they don’t take your property to a storage facility. If you have planned to take your belongings a location for military storage of household goods, then you have more time to arrive at your new location. If a driver contacts you, then you must return their call within two hours. Failure to contact the driver may cause your items being placed in storage, which may cause you to get your items a few weeks after the move. It is important to keep all receipts during the move so you can file for reimbursement for things such as tolls, gas, and hotel rooms.

Military Storage of Household Goods – Post Move Requirements

The movers do not have to come back to assist you with the clean-up process. They are only responsible for helping you with the clean up that occurs when they help you unpack your items. If you need to file a loss/damage form, you must complete this within the 75 days allotted and complete the claim within 90 days for reimbursement. If you file the claim late, then you will only get the value of items within two years of the delivery.

The last phase of the move is to complete a survey about your move. By completing the survey, this helps to determine if a moving company should continue to provide services to military families. They may suspend companies that provide bad delivery service on a permanent or short term basis. If the move was negative, please indicate this on the survey.

Box-n-Go For All Your Storage and Moving Needs

Box-n-Go is portable storage company that is ready to serve all your storage and moving needs. We can offer you many flexible and affordable options. Simply call us at 1-877-269-6461 and we will be happy to answer any questions you may have. Also, we will do our best to come up with a proper solution to your needs.

What can a 5×5 storage unit hold?

Choosing a storage unit for business storage is one of those tasks with an initial learning curve. But it becomes so much easier after you’ve done it once. Not only can choosing to house less needed supplies and materials off-site be a space-saving move. It also it can also impact your business bottom line.

The truth is, in nearly all cases you will it costs less to rent the equivalent in storage space than it would to store those materials on-site in your office itself. In this article, we take a look at what a 5 x 5 storage unit holds. How to choose the right storage unit for your needs and what to think about before you store your items.

What Can a 5 x 5 Storage Unit Hold?

A 5 x 5 storage unit is generally going to be the smallest business storage unit you can rent. You may find it is the perfect size for when you are just starting out. Many entrepreneurs who launch a new business from their homes need just a little bit more space than what their house can provide. As well as a place to safely stash materials away from kids and guests.

Having an off-site out of home storage unit can also help you close the door. Also put business-you on hold at day’s end so you can enjoy your off time with your family fully. If you are a visual person, visualizing a small, square closet gives you a great idea of what a 5 x 5 storage unit can hold. You get 25 square feet or 200 cubit feet of storage space inside.

Is a 5 x 5 Storage Unit Enough Space for Your Needs?

Figuring out exactly how much business storage space you need can feel a little daunting the first time you do it. But if you follow this simple step-by-step guide, you can feel confident about picking out the right size space for your storage needs.

Write out an inventory list of what you need to store.

This is perhaps the most important of all the steps to figuring out what size space you need for storage. We say this because your inventory list will tell you a lot more than just what items need to be stored. It will also tell you which items should go into your storage unit first. Whether certain items need special handling. Also how to organize your items for the most efficient space management.

Plot out five feet by five feet by five feet on the floor against a wall.

In cubic feet, the measurements of a 5 x 5 storage space usually are 5 x 5 x 5. You can easily plot this out in your office or home office. Just measure out a five foot by five foot cube on the floor. The measure five feet up. This is the size space you have to work with. Now refer back to your inventory list. Which items will fit easily? Which items may create special space issues due to irregular shape or size? Most importantly, how readily will you be able to locate, access and retrieve stored items that you need as your business grows?

After all, it is all fine and good to cram everything you need to store into a tiny business storage cube. But if it takes you half a day to exhume what you need, that doesn’t make for a very efficient use of your valuable time.

Consider special needs for your storage space.

Storage is big business itself today and there are lots of bells, whistles and special features if you have the need for them. For example, many storage unit facilities now offer temperature control. Air conditioning and heating, humidity balancing, ventilation and circulation.

Some stored items may benefit from being stored in a temperature-controlled environment. Good examples include semi-perishables like dry food and drink goods, printer ink and toner, paper goods, raw materials, natural furnishings and similar others. The last thing you want is to invest into a storage space for your business only to later discover the stored items have become unusable while in storage. Be sure to pick a space that will protect your business investment well.

Ask about special safety, security and insurance features.

Depending on what you may be storing for your business and how you plan to use your storage unit, it is a good idea to consider safety, security and insurance. For instance, are you going to need to visit your storage unit after hours? Will the facility provide on-site security personnel or video monitoring?

How will your items be protected against theft, weather, vandalism or events beyond your control? (This is particularly important if you live in a flood-prone area and your storage unit is on the ground level). Is there a gated entry and exit to prevent unauthorized individuals from accessing your valuables? What kind of locking mechanism is provided and are there upgrades?

Of course, these additional features may add a bit to your bottom line costs. However they also ensure your storage unit can do what you need it to do – keep your items safe and useful.

Consider the storage unit location.

Finally, it is important to think through the location for your storage unit itself. This can be especially important if you will need to take time away from running your business to visit it frequently. Also, you don’t want to have to pay employees to drive miles out of the way to retrieve stored items when you could be paying them to work. By choosing a central location that is easy to access you safeguard your time and your employees’ time to grow your business. Read more on this consideration below.

Tips for Storing Your Items Successfully in a 5 x 5 Storage Unit

Once you have gone through the five steps listed here, you have the information you need to plan out how to store away your business valuables. Using your inventory list, make a check mark next to the items you think you will need to access frequently. These need to be placed near the front of your 5 x 5 storage unit.

Make a star next to heavy items. You will want to put these items in first and place lighter stored items on top of them. Put a plus sign next to fragile or sensitive items that need extra ventilation or special handling. You may want to reserve one corner of your storage unit for these and mark the area with a “fragile items” sign so you don’t forget later.

Finally, think about your own comfort before deciding on the final placement of your stored items. It can be a good idea to store a small trolley or rolling cart in with your items to help you move things around later if you need to.

Getting Started with the Right Size Business

Storage Unit

If you still aren’t sure whether a 5 x 5 storage unit will give you sufficient space, it is smart to visit the storage facility in person and ask to see a model. You can talk with our friendly customer specialists about your storage needs and get a tour of the facility as well. It can feel great to reduce clutter at your business location or home business office. A business storage unit has increasingly become one of the most economical ways to declutter and organize your business. Saving valuable office space for work to build your business.

Another important consideration is the type of storage you choose. There is also an option of portable or mobile storage. This type of storage comes to you. Unit or several are delivered to your location and then picked up. After you are done packing. This is a great convenience and advantage for small business owners. it saves you lots of time commuting to and from your business storage facility. If you have employees, you will significantly minimize the risk of injury, as well as wills ave a bundle on their time. There is no driving back and forth, loading/unloading twice, truck rentals, etc.

Using Portable Storage To Your Advantage

Companies like Box-n-Go offer many advantages over the traditional storage options. Especially when it comes to business storage. Take the size of the unit as an example. With the traditional storage you will guess on the size you need and rent the unit accordingly. Imaging if this unit is too small or too large! It happens all the time. Suddenly you either have to rent a second unit, or worse yet, end up paying for the unused space.

With Box-n-Go all our units are modular. So we can deliver an extra unit to you. If you do not use it, you do not pay for it. Simple! Call us at 1-877-269-6461 and we will be glad to be of service.